Tasks & unicorns: Asana tips & tricks for 2020

Asana is a web and mobile application designed to help teams organize, track, and manage their work. Asana can be incredibly helpful for anybody, but for project managers, in particular, Asana can be a Swiss Army knife of success. Here are three Asana tips for getting the most out of Asana as a project manager.

Focus on what matters most with the “Today” section

Under the “My Tasks” section of your Asana workspace, you can view your tasks by the Today, Upcoming, and Later sections.

Viewing your work like this enables you to focus on what needs to be done today while keeping an eye on what’s coming up, with a view to what needs to be done later. Simply click on the arrow next to Upcoming or Later to toggle the view on and off. Organizing work by when it needs to be addressed is one of the most important features of a task management system like Asana.

Trick: You can use the following keyboard shortcuts to assign a task to a particular section quickly:

  • Today = Tab + Y
  • Upcoming = Tab +U
  • Later = Tab + L

Email yourself tasks

Have you ever got an email from someone that requires action on your part? If you have ever worked in an office this will sound familiar to you, and Asana has an easy way to automatically create tasks from your emails.

With Asana, you can create new tasks from emails you receive by forwarding any email to [email protected]. Asana matches up the “from” email address tied to your account and creates a new task in your Asana workspace with the email. You can read more about emailing tasks with Asana here.

Trick: Every project in Asana has a unique email address that can be used to send tasks to any particular project via email. To find a project’s email address:

  • Click on the drop-down arrow beside the Project name in Project Actions
  • Click on Import and then choose Email

Unlock the secret powers of Asana

Hidden away in your Asana profile settings is a tab called “Hacks.” The Hacks tab is where experimental features are offered to users.

Under the Hacks tab, you can activate the Extra Delight option, which will set loose rainbow unicorns and more.

Trick: The Hacks tab is also where you go to activate the Tab+b feature (try saying it out loud).

These are some Asana tips and tricks to get you started or take you to the next level, with Asana! For more information on the Asana Project Management Certificate, visit www.pathstream.com.

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